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Ctrl Shortcuts


Ctrl + A

Select all slide objects (Normal view)

Select all slides (Slides tab and Slide Sorter view)

Select all text (in Outline tab)

Changes the pointer to an arrow (Slide Show view)


Ctrl + B

Bold selected text


Ctrl + C

Copy


Ctrl + D

Duplicate slide objects (Normal view)

Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)

Duplicate selected Layout or selected Slide Master (Slide Master view)


Ctrl + Shift + D

Duplicates active slide


Ctrl + E

Center Align selected text (Normal view)

Change Pointer to Eraser (Slide Show view)


Ctrl + F

Opens the Find dialog box


Ctrl + G

Group selected slide objects


Ctrl + Shift + G

Ungroup


Ctrl + H

Opens Replace dialog box

Hide Pointer and Navigation buttons (Slide Showview)


Ctrl + I

Italicize selected text


Ctrl + J

Justify selected text


Ctrl + K

Insert hyperlink


Ctrl + L

Left align selected text


Ctrl + M

Insert New Slide (Normal and Slide Sorter)

Inserts New Master (Slide Master view)


Ctrl + N

Create New Presentation


Ctrl + O

Open presentation


Ctrl + P

Ctrl + F2

Ctrl + Shift + F12

Opens the Print pane in Backstage view for the active presentation

Changes Pointer to Pen (Slide Show view -- Ctrl + P only)


Ctrl + Q

Exit PowerPoint


Ctrl + R

Right align selected text


Ctrl + S

Save (for presentations saved at least once)

Save As (for presentations never saved)

Opens All Slides dialog box (Slide Show view)


Ctrl + T

Opens Font dialog box (select the text container first)

Displays the computer task bar (Slide Show view)


Ctrl + U

Underlines selected text

Hide the pointer and navigation button in 15 seconds (Slide Show view)


Ctrl + V

Paste


Ctrl + Alt + V

Paste Special


Ctrl + W

Close active presentation


Ctrl + X

Cut


Ctrl + Y

F4

Repeat or redo


Ctrl + Z

Undo


Ctrl + F1

Hide and unhide Ribbon


Ctrl + F4

Close active presentation


Ctrl + F5

Broadcast Slideshow (Normal View)


Ctrl + F6

Switch between open PowerPoint presentations – recently opened ones after previously opened ones


Ctrl + Shift + F6

Switch between open PowerPoint presentations – previously opened ones after recently opened ones


Ctrl + Shift + F9

Turn off/on Snap to Grid


Ctrl + F12

Open presentation


Ctrl + Tab

Switch between open PowerPoint presentations


Ctrl + Space

Reset all text formatting to default (select all text inOutline pane, and use this shortcut key)


Ctrl + Backspace

Deletes the word just before the insertion point


Ctrl + Delete

Deletes the word just after the insertion point


Ctrl + Home

Goes to the beginning of the first word in a text container container while editing. If nothing on your slide is selected, go to the first slide

Selects first slide (Slide Sorter view)


Ctrl + End

Goes to the end of the last word in a text container while editing. If nothing on your slide is selected, go to the last slide

Selects last slide (Slide Sorter view)


Ctrl + Enter

Switches to the next text placeholder in the presentation

Adds new slides if no more text placeholders exist


Ctrl + Left Arrow

Goes to the beginning of the previous word

Nudge selected slide object leftwards


Ctrl + Right Arrow

Moves cursor to beginning of next word

Nudge selected slide object rightwards


Ctrl + Up Arrow

Moves cursor to start of previous paragraph

Nudge selected slide object upwards

Scroll Notes upwards in Presenter view


Ctrl + Down Arrow

Moves cursor to start of next paragraph

Nudge selected slide object downwards

Scroll Notes downwards in Presenter view


Ctrl + Shift + F

Font dialog box, when text is selected


Ctrl + Shift + P

Font dialog box, when text is selected


Ctrl + Shift + C

Copy object attributes


Ctrl + Shift + V

Paste object attributes


Ctrl + Shift + Home

Select from cursor location to the beginning of all text (select the text container first)


Ctrl + Shift + End

Select from cursor location to the end of all text (select the text container first)


Ctrl + Shift + Tab

Switches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view).


Ctrl + Shift + Left Arrow

Select or cancel selection for one word to the left


Ctrl + Shift + Right Arrow

Select or cancel selection for one word to the right


Ctrl + Shift + Up Arrow

Select or cancel selection for one paragraph above


Ctrl + Shift + Down Arrow

Select or cancel selection for one paragraph below


Ctrl + Shift +>

Ctrl + ]

Increase font size


Ctrl + Shift +<

Ctrl + [

Decrease font size


Ctrl + Shift + =

Ctrl + Shift + Alt + >

Superscript selected text


Ctrl + =

Ctrl + Shift + Alt + <

Subscript selected text



Function Key Shortcuts


F1

Opens PowerPoint Help Window (all views except Slide Show view)

Opens a list of Slide Show shortcut keys (Slide Show view)


F2

Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object

Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)

Rename Slide Object (when a slide object is selected in the Selection and Visibility pane)


F5

View the slide show from first slide


F6

Moves among various panes, the QAT, and the Ribbon (Normal view)


Shift + F5

View Slide Show from the current slide onwards


F7

Spellcheck


Shift + F7

Thesaurus


F12

Save as


Alt Shortcuts


Alt

Activate Access Keys on the Ribbon


Alt + A

Access Animation tab of the Ribbon


Alt + D

Access Developer tab of the Ribbon (tab should not be disabled)


Alt + F

Alt + Shift + F

Open Backstage view


Alt + G

Access Design tab of the Ribbon


Alt + H

Access Home tab of the Ribbon


Alt + J

Access Contextual tabs of the Ribbon – results depend on what type of slide object is selected


Alt + K

Access Transitions tab of the Ribbon


Alt + L

Access Developer tab of the Ribbon (if enabled)


Alt + M

Access Slide Master tab of the Ribbon (Slide Master view)


Alt + N

Access Insert tab of the Ribbon


Alt + P

Toggle between Play and Pause Buttons for media (Works in Normal and Slide Show views)


Alt + Q

Stops media playback (Works in Normal and Slide Show views)


Alt + R

Access Review tab of the Ribbon


Alt + S

Access Slide Show tab of the Ribbon


Alt + U

Mute (works in Normal and Slide Show views)


Alt + W

Access View tab of the Ribbon


Alt + Esc

Switches to the next open application


Alt + F2

Save As


Alt + F4

Close


Alt + F5

Restore Window


Alt + F8

Show Macro dialog box


Alt + F9

Show/Hide Guides


Alt + F10

Show Selection and Visibility Task Pane


Alt + F11

Access Microsoft Visual Basic for Applications environment


Alt + Shift + F9

Show/Hide Rulers


Alt+ Shift + A

Show all text or Headings (Outline pane)


Alt + Shift + D

Show Header and Footer dialog box


Alt + Tab

Switch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)


Alt + Shift + Tab

Switch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)


Alt + Down Arrow

Open a selected drop-down list (in dialog boxes)


Alt + Shift + Left Arrow

Promote (for selected text on the slide or in the Outline tab)


Alt + Shift + Right Arrow

Demote (for selected text on the slide or in the Outline tab)


Alt + Shift + Up Arrow

Move up (for selected text on the slide or in the Outline tab)


Alt + Shift + Down Arrow

Move down (for selected text on the slide or in the Outline tab)


Alt + Shift + 1

Hides everything except titles within Outline tab

Collapses all groups within the Selection and Visibility pane


Alt + Shift + 9

Shows all content within Outline tab

Expand all groups within the Selection and Visibility pane


Alt + Shift + +

Expand text for selected title within Outline tab


Alt + Shift + -

Collapse text for selected title within Outline tab


Alt + Shift + Page Down

Seek media ahead; like a Forward button (works in Normal and Slide Show views)


Alt + Shift + Page Up

Seek media backwards; like a Rewind button (works in Normal and Slide Show views)


Alt + End

Go to the next Bookmark for media clip (works in Normal and Slide Show views)


Alt + Home

Go to the previous Bookmark for media clip (works in Normal and Slide Show views)


Alt + Up Arrow

Increase the volume (works in Normal and Slide Show views)


Alt + Down Arrow

Decrease the volume (works in Normal and Slide Show views)


Alt + Left Arrow

Rotate slide object counter-clockwise by 15 degrees


Alt + Right Arrow

Rotate slide object clockwise by 15 degrees



Shift Shortcuts


Tab

Moves to the subsequent cell within a Table

Activates the next option or option group within Dialog box

Selects next slide object on Slide (when one object is selected)

Go to next hyperlink in Slide Show view (if hyperlinks exist)


Shift + Tab

Moves to the preceding cell within a Table

Activates the previous option or option group within Dialog box

Selects previous slide object on Slide (when one object is selected)

Go to previous hyperlink in Slide Show view (if hyperlinks exist)


Shift + F3

Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won’t work for text set to All Capsin the Font dialog box -- to bring up the Font dialog box, press the Ctrl + T shortcut key)


Shift + F4

Repeat last Find action, after the Find dialog box is closed


Shift + F6

Move to a pane from another pane in the program window (works counterclockwise)


Shift + F9

Show or hide the grid


Shift + F10

Display the right-click contextual menu for the selected object


Shift + Left Arrow

Select or deselect one character to the left


Shift + Right Arrow

Select or deselect one character to the right


Shift + Up Arrow

Select or deselect text one line up


Shift + Down Arrow

Select or deselect text one line down


Shift + Home

Select or deselect text to the beginning of the line.


Shift + End

Select or deselect text to the end of the line


Shift + Ctrl + Home

Selects or deselect all text from the cursor to the start of the active text object


Shift + Ctrl + End

Selects or deselects all text from the cursor to the end of the active text object



Other Shortcuts


Home

Moves cursor to beginning of current line of text

Selects first slide (Slide Sorter view)


End

Moves cursor to end of current line of text

Selects last slide (Slide Sorter view)


Page Up

Moves to previous slide (Normal and Slide Showviews)


Page Down

Moves to next slide (Normal and Slide Showviews)


Backspace

Delete one character to the left (when text within a text box, placeholder, or shape is active)


Backspace, P, or Left Arrow

Move to previous slide or previous animation (Slide Show view)



Spacebar, N, or Right Arrow

Move to next slide or next animation (Slide Showview)


Delete

Delete one character to the right (when text within a text box, placeholder, or shape is active)


<Number> + Enter

Goes to the slide of that number (Slide Show view)


B

Pauses the slide show and displays a black screen - Press B again to resume the show (Slide Show view)


E

Erase on-screen annotations (Slide Show view)


H

Go to next hidden slide (Slide Show view)


M

Use mouse-click to advance while rehearsing (Slide Show view)


O

Use original timings while rehearsing (Slide Showview)


T

Set new timings while rehearsing (Slide Show view)


W

Pauses the show and displays a white screen - Press W again to resume the show (in Slide Show view)


S or Pause

Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)


Esc

Ends the slide show (Slide Show view)

Cancel a menu or dialog box action


Enter

Add text within selected object such as a shape or placeholder


Left Arrow

Moves cursor towards left on slide (Normal view)

Selects previous slide (Slide Sorter view)


Right Arrow

Moves cursor towards right on slide (Normal view)

Selects next slide (Slide Sorter view)


Up Arrow

Moves cursor upwards on slide (Normal view)

Selects slide upwards (Slide Sorter view)


Down Arrow

Moves cursor downwards on slide (Normal view)

Selects slide downwards (Slide Sorter view)


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